Effective date: June 2018
How We Collect and Use Information
Like many organizations, in addition to information we may obtain through communications with individuals and entities, we collect anonymous information from visitors to our website. “Anonymous information” is information that does not directly or indirectly identify you, such as cookies or other anonymous website traffic data. We also collect personal information under certain circumstances described below. “Personal information” is information can be used, directly or indirectly, to identify you, such as your name, postal address, email address, or telephone number.
Anonymous Information and “Cookies”
We monitor usage of our website to improve the experience we offer to visitors. In the course of this monitoring, we may collect certain anonymous information from you about how you use our site including webpages visited, searches performed, IP addresses (i.e., the number that is automatically assigned to your computer when you use the internet), the time of day you visited our website, and other non-personally identifiable information.
This anonymous information helps us improve the site and the services we offer through it. For example, we might use your IP address to help diagnose problems with our server; administer our website; analyze trends; gather broad demographic information for aggregate use; or track visitors’ preferences. IP addresses are not linked to personally identifiable information such as name, address, email address, or phone number.
You are able to visit many areas of our website without providing us with any personal information. However, we will collect personal information when you:
- Donate to the Foundation;
- Create an account or log in through our website;
- Sign up as a sponsor or support us in other ways;
- Volunteer or otherwise provide your information to us;
- Register to attend or host an event;
- Subscribe to a newsletter or eNews;
- Submit a volunteer application;
- Share content from our website through a third-party site that may identify you personally (such as Facebook, Instagram, or Twitter);
- Contact us;
- Buy a ticket for the Mighty Millions Raffle; or
- Voluntarily provide personal information to us in any other way.
We periodically publish the names of donors on our website and in other communications. If you do not wish to have your name published, please contact us at the email address or phone number listed below.
We may use your personal information to contact you about donations or matters concerning the Foundation. You may also receive periodic communications from us about events, opportunities to give, or other matters by mail, phone, or email. If you prefer not to receive such communications, you may notify us at the contact information provided below to opt out at any time.
To the extent you provide sensitive information such as credit card or Social Security numbers to us via mail or phone, we store it in a physically and/or digitally secure environment. We rely on third-party vendors to handle financial transactions as described below.
To facilitate our fundraising activities, we participate in certain “cooperative databases” as do many other reputable charitable organizations. This means that we occasionally contribute certain donor names and postal addresses to a shared database that may be accessed by other participating organizations who also contribute certain information to the database. Note that the cooperative database does not allow participating organizations to identify donors to the Foundation or access donation amounts, but may identify a donor as being interested in a particular type of charitable organization (e.g. child health). Our partner organizations will not have continued access to your name and address unless you choose to respond to their mailings. They may also be required to comply with certain laws or guidelines concerning your information, such as the Direct Marketing Association’s guidelines for ethical business practice. We do not sell your information or share your email address with cooperative databases. If you do not wish to have your information shared with a cooperative database, please contact us at the email address or phone number listed below. We strive to promptly honor all requests concerning your preferences on how we share or use your personal information.
Personal Information through Our Mighty Millions Raffle
We collect information from those who participate in our Mighty Millions Raffle through www.mightymillionsraffle.com. We use personal information provided by you to fulfill raffle ticket orders to provide information on future raffles, contact prize winners, and publicize the names of prize winners. We do not rent, sell or trade our raffle contact lists but we may solicit charitable donations from raffle buyers. If you would like to opt-out of raffle marketing communications from us or do not want your information published, please email [email protected].
Third-Party Vendors and Personal Information
Your Privacy Rights as to Health Information
Because we work with Children’s Hospital Colorado, it is possible that we may at times have access to information that is protected under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”). We are committed to keeping our patients’ health information private and confidential. Accordingly, we follow Children’s Hospital Colorado’s “Notice of Privacy Practices,” which describes how your child’s health information may be disclosed or used and identifies patient rights under HIPAA. For information about how we and Children’s Hospital Colorado protect patient privacy, please carefully review the Notice of Privacy Practices. WE URGE YOU NOT TO PROVIDE ANY CONFIDENTIAL INFORMATION ABOUT YOU OR A FAMILY MEMBER, YOUR HEALTH, OR A FAMILY MEMBER’S HEALTH TO US VIA ELECTRONIC COMMUNICATION UNLESS WE INDICATE THE MANNER IN WHICH THAT INFORMATION IS BEING PROVIDED IS SECURED. IF YOU PROVIDE SUCH INFORMATION, IT IS AT YOUR OWN RISK.
We are committed to protecting the online privacy of children. Our website is intended for adults and young people age 13 and over. Unless we have consent from the child’s parent or legal guardian, we do not permit registration by, nor do we collect personally identifiable information from, any person we actually know to be under the age of 13.
Accounts and Passwords
Our website allows you to create an account to login for certain purposes. You are responsible for taking all reasonable steps to ensure that no unauthorized person has access to your passwords and accounts, whether on our website or otherwise. It is your sole responsibility to (1) control the dissemination and use of user names, activation codes, and passwords; (2) authorize, monitor, and control access to and use of your account and password; and (3) promptly inform us of any need to deactivate a password. By creating an account, you grant to the Foundation and to all other persons or entities involved in the operation of the website the right to transmit, monitor, retrieve, store, and use your information in connection with the operation of the website. We assume no responsibility or liability for any information you submit, including for yours or third parties’ use or misuse of information transmitted or received using our website.
Security of Personal Information Transmitted Over the Internet
Legal Requirements and Transfer of Your Information
We may provide your personal information in response to a search warrant or other legally valid inquiry or order, or to an investigative body in the case of a breach of an agreement or alleged violation of law, or as otherwise required by law (including any disclosures required in connection with our status as a nonprofit organization). We also reserve the right to transfer your information in the event of a merger with a third party or upon a merger or transfer of all or a portion of our organization’s business or assets to a third party acquirer.
Financial and other information about Children’s Hospital Colorado Foundation’s purpose, programs and activities can be obtained by contacting 720-777-1700 or [email protected] or for residents of the following states: Florida – A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE, WITHIN THE STATES, 800-435-7352 (800-HELP-FLA) OR BY VISITING www.800helpfla.com. REGISTRATIONDOES NOT IMPLY ENDORSEMENT, APPROVAL OR RECOMMENDATION BY THE STATE. Florida Registration #CH50706. Maryland: For the cost of postage and copying, from the Secretary of State. Michigan: MICS No 56652 Mississippi: The official registration and financial information of Children’s Hospital Colorado Foundation may be obtained from the Mississippi Secretary of State’s office by calling 1-888-236-6167. New Jersey: INFORMATION FILED WITH THE ATTORNEY GENERAL CONCERNING THIS CHARITABLE SOLICITATION AND THE PERCENTAGE OF CONTRIBUTIONS RECEIVED BY THE CHARITY DURING THE LAST REPORTING PERIOD THAT WERE DEDICATED TO THE CHARITABLE PURPOSE MAY BE OBTAINED FROM THE ATTORNEY GENERAL OF THE STATE OF NEW JERSEY BY CALLING (973) 504-6215 AND IS AVAILABLE ON THE INTERNET AT http://www.state.nj.us/lps/ca/charfrm.htm. New York: Upon request, from the Attorney General Charities Bureau, 120 Broadway, New York, NY 10271 North Carolina: Financial information about this organization and a copy of its license are available from the State Solicitation Licensing Branch at 1-888-830-4989 (within North Carolina) or (919) 807-2214 (outside of North Carolina). Pennsylvania: The official registration and financial information of Children’s Hospital Colorado Foundation may be obtained from the Pennsylvania Department of State by calling toll-free, within Pennsylvania, 1-800-732-0999. Virginia: From the State Office of Consumer Affairs in the Department of Agriculture and Consumer Affairs, P.O. Box 1163, Richmond, VA 23218. Washington: From the Secretary of State at 1-800-332-4483. West Virginia: West Virginia residents may obtain a summary of the registration and financial documents from the Secretary of State, State Capitol, Charleston, WV 25305. CONTRIBUTIONS ARE DEDUCTIBLE FOR FEDERAL INCOME TAX PURPOSES IN ACCORDANCE WITH APPLICABLE LAW. REGISTRATION IN A STATE DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION OF CHILDREN’S HOSPITAL COLORADO FOUNDATION BY THE STATE.